DAH - Irak - CDM

Administrative Manager - Anah H/F

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Publié 04/02/2019
Entrée en fonction 17/02/2019
Délai ASAP
Famille de métier Support
Emplacement , Irak
Conditions générales Expatriate contract under Swiss regulations 2’950 CHF (~2’550 €) < > 4'300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight. Duration: 08 Months
Description générale Under the supervision of the Field Coordinator, the Base Administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and Tdh procedures. He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers. He/she is also one of those in charged with ensuring that Tdh’s Human Resources policy is properly implemented at the base.
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Cahier des charges

Administrative management of personnel and Team management:

  • Assists in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervises the administrative management of personnel recruitment and hiring at his/her base
  • Supervises the archiving, handling and security of Tdh personnel files
  • Ensures that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
  • Applies the formalities related to sanctions / disciplinary measures and termination or breach of contract
  • Conducts meetings and communication with personnel at base level
  • Defines the needs of administrative personnel at his/her base, and recruits according to the allocated resources
  • Trains, supports and evaluates the administrative team at his/her assignment base
  • Plans and supervises the activities of the administrative team

Cash-flow/bookkeeping:

  • Manages his/her base's cash-flow and ensures that banks and cash boxes are well supplied
  • Manages transfers and monitors the security of funds
  • Formulates cash-flow forecasts with the Logistics Officer and the Program Managers
  • Validates all disbursements and commitments of expenditure, in compliance with Tdh procedures
  • Supervises account keeping at his/her base, and monitors cash balances
  • Monitors bank books for his/her base and supervises the safe and cash boxes
  • Prepares and supervises the monthly closing, review and integration of the accounting for his/her base
  • Verifies the accounting files before they are sent to coordination office.

Budgetary / financial monitoring:

  • Updates and analyses budget follow up in conjunction with logistic and program teams
  • Monitors functioning costs at his/her assignment base
  • Oversees adherence to donor administrative procedures
  • Support the Administrative Coordinator in formulating financial reports, budgets for new projects and carrying out audits

Reporting/communication:

  • Establishes and maintains relationships with local and regional administrative authorities, monitors regulations in force
  • Takes part in meetings relating to administrative aspects, represents Tdh on request and/or by order
  • Supervises the sending of administrative files to the Coordination Office
  • Ensures administrative and financial reports are sent to the Coordination Office according to Tdh administrative calendar

Other:

  • Agrees to comply with Tdh Code of Conduct and promotes Child Safeguarding policy
  • Reports serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
  • Adhere to and enforce current administrative regulations and procedures
  • Works in close collaboration with operational projects and department
Profil

Competencies

  • Professional diploma or university degree in Accounting, Business Administration, Economics or Audit
  • Previous experience with an NGO is mandatory
  • At least 3 years of experience in a similar position
  • Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
  • Knowledge of SAGA

Skills

  • Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context

Languages

  • Fluent in English (written and spoken)
  • Knowledge of Arabic is an asset
Contexte In 2016, Tdh launched an integrated emergency WaSH, Child Protection and NFI response, following several waves of IDPs resulting from military operations to free Shirgat districts, as well as the South Mossul Corridor. Tdh is currently operating in Tikrit, Baiji, Shirqat, Qayarah and Tooz districts. Tdh is also operating in Kirkuk governorate via Cash grant and Child protection assistance.
Années d'expériences professionnelles requises 2-5 ans
Années d'expériences en ONG requises 2-5 ans
Niveau d'études Bachelor
   
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