Administrative Manager - Anah H/F

Administrative management of personnel and Team management:

• Assists in welcoming and integrating new personnel, ensure they receive administrative briefing
• Supervises the administrative management of personnel recruitment and hiring at his/her base
• Supervises the archiving, handling and security of Tdh personnel files
• Ensures that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
• Applies the formalities related to sanctions / disciplinary measures and termination or breach of contract
• Conducts meetings and communication with personnel at base level
• Defines the needs of administrative personnel at his/her base, and recruits according to the allocated resources
• Trains, supports and evaluates the administrative team at his/her assignment base
• Plans and supervises the activities of the administrative team

Cash-flow/bookkeeping:

• Manages his/her base's cash-flow and ensures that banks and cash boxes are well supplied
• Manages transfers and monitors the security of funds
• Formulates cash-flow forecasts with the Logistics Officer and the Program Managers
• Validates all disbursements and commitments of expenditure, in compliance with Tdh procedures
• Supervises account keeping at his/her base, and monitors cash balances
• Monitors bank books for his/her base and supervises the safe and cash boxes
• Prepares and supervises the monthly closing, review and integration of the accounting for his/her base
• Verifies the accounting files before they are sent to coordination office.

Budgetary / financial monitoring:

• Updates and analyses budget follow up in conjunction with logistic and program teams
• Monitors functioning costs at his/her assignment base
• Oversees adherence to donor administrative procedures
• Support the Administrative Coordinator in formulating financial reports, budgets for new projects and carrying out audits

Reporting/communication:

• Establishes and maintains relationships with local and regional administrative authorities, monitors regulations in force
• Takes part in meetings relating to administrative aspects, represents Tdh on request and/or by order
• Supervises the sending of administrative files to the Coordination Office
• Ensures administrative and financial reports are sent to the Coordination Office according to Tdh administrative calendar

Other:

• Agrees to comply with Tdh Code of Conduct and promotes Child Safeguarding policy
• Reports serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative regulations and procedures
• Works in close collaboration with operational projects and department

Competencies

• Professional diploma or university degree in Accounting, Business Administration, Economics or Audit
• Previous experience with an NGO is mandatory
• At least 3 years of experience in a similar position
• Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
• Knowledge of SAGA

Skills

• Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context

Languages

• Fluent in English (written and spoken)
• Knowledge of Arabic is an asset