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Terrain - Jordanie - CDM

Finance Admin HR Co. H/F

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Publié 01/10/2021
Entrée en fonction 01/11/2021
Délai recruitment is on-going until the position is filled
Famille de métier
Emplacement , Jordanie
Conditions générales Expatriate contract under Swiss regulations 3’800 CHF (~3100 €) < > 4’800 CHF (~4’000 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
Description générale The Finance/Admin and HR Coordinator (FAHC) is the head of the finance, admin and HR department of the Multi-Country Delegation (MCD) and a member of the MCD Senior Management Team (SMT) reporting directly to the MCD Representative. The FAHC is in charge to ensure effective, high quality, harmonized and compliant Finance/Admin and HR services delivery within MCD offices, through supervision, guidance and strengthening of existing structures. For the three-month cover, the focus will be on Finance-related tasks and responsibilities, and it is expected that existing internal TdH capacity will be used to cover some of the HR and administration tasks in the short-term.
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Cahier des charges

Strategy and Policy:

  • As a member of the SMT contributes together with the other coordinators in periodically reviewing, analyzing and implementing the MCD Strategic Plan and in the formulation of the annual strategic priorities and action plans.

Management:

  • Ensure that appropriate and harmonized Finance and HR set up are in place
  • Provide direct daily supervision, guidance and support to direct subordinates

Quality of Finance/Admin and HR services

Budget planning and management:

  • Lead the yearly budget planning process of the MCD and provide advices to the MCD Representative and the SMT on defining the best allocation of the resources internal and external funds, through exhaustive and detailed budget and financial risks analysis and benefits;
  • Ensure that the BFU and forecast processes are well in place for each project and implemented on a timely, quality and collaborative manner by Finance and Program Departments;
  • On a monthly basis, compile him/herself the global MCD BFU (per each country) and engage with the Programme Coordinator and the Area Coordinator, in analyzing the situation and propose corrective/reallocation measures if needed, and share with HQ Financial Controller and MCD Representative;
  • On a monthly basis, supervise the update of allocation table, done by Finance teams in close collaboration with other departments, before sharing it with MCD Representative and then with HQ Financial Controller.

Bank accounts and cash management:

  • Supervise the proper bank accounts management by the finance team, and where situation requests, manages by him/herself the bank accounts and liaise with the bank managers for any issues;
  • Prepare a monthly cash forecast, with the inputs of the Project managers, analyze and discuss it every quarter with the MCD Representative in order to guarantee that all bases are provided with sufficient liquidity for a smooth implementation of activities.
  • On a monthly basis analyze the cash forecast and cash need received from Finance Manager and Finance Specialist and share them with MCD Representative and then with HQ Financial Controller.
  • On a monthly basis, review the whole MCD accounting closing done by the Finance teams, including reconciliation forms for each cash boxes and bank accounts; then compile the documents and present it to the MCD Representative for signature before to share it with HQ Financial Controller and Accountant

Human Resources management: (note that these tasks are expected to be largely covered by the HR Manager for the period Nov 2021 – January 2022, but as the line manager of the HR Manager the FAHR Coordinator will maintain an oversight role)

Reporting and project design

  • Ensure donors, HQ, MCD head office deadlines for any financial matters are met;
  • In collaboration with other Coordinators, especially Program Coordinator, contribute to donors’ reports on the parts related to Finance/Admin and HR Services.
Profil
  • Education: University (preferably master’s level) degree in relevant field
  • Language: Excellent oral and writing skills in English, Arabic an asset
  • Previous experience with an INGO is mandatory
  • At least 5 years of experience in a Finance Management or Coordination position
  • Experience in Admin and HR is an asset
  • Previous experience in the MENA region, especially Jordan and/or Palestine, would be an advantage
  • Proven experience in roles requiring coordination and collaboration across different departments and offices
  • Strong communication and inter-personal skills
  • Experience in dealing with a diversity of institutional donors (budget designing, financial reporting, audit), knowledge of the main donors ‘rules
  • Good knowledge of accounting principles

Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.

Contexte Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in around 40 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 4 million children and members of their communities, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.
Années d'expériences professionnelles requises 5-10 ans
Années d'expériences en ONG requises 2-5 ans
Niveau d'études
   
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