DAH - Nigeria - CDM

HR & Administrative Manager JPO - Maiduguri H/F

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Publié 11/06/2019
Entrée en fonction 01/07/2019
Délai As soon as possible
Famille de métier
Emplacement , Nigeria
Conditions générales Expatriate contract under Swiss labour code 2’200 CHF (~1’900 €) <> 2’400 CHF (2’100 €) net /month x 13 times (+ Withholding AVS candidate for Switzerland). Vacancy: 25 days/year, Health insurance, accident and medical repatriation insurance, location, return flight. Duration: 6 months, depending on funding.
Description générale Tdh has established a Country Office in Nigeria since the last quarter of- 2017 to try to complete the covering a part of the needs of crisis affected people. For the moment, the organization is operating only in Borno State, essentially in the Eastern Part of the State, the Eastern Crescent -> from the North-East (Cross Kuawa, Kukawa, Monguno) to (Konduga, Gwoza, Banki). Some of the operations are implemented with the collaboration of a local partner (CHAD). TdH is targeting people's affected by the crisis by addressing some humanitarian gaps related to the access to some primary needs (Water Supply, Non Food Items distributions, Hygiene Promotion) or social basic services (as Child Protection, Educational Support, Primary Health Care…). The Human Resources Manager is responsible ofr the day-to-day HR & admin activities in the Maiduguri base. He/she guarantees the correct implementation of HR and Tdh policy on the mission. He/she supports the HR & administrative coordinator in th defining and implementing the national HR policy. He/she actively participates in implementing training and development programs for national staff. He/she takes on the functions of the HR & administrative coordinator in case of absence.
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Cahier des charges

Implementation of the national HR policy:

  • Take part in the development of the national HR policy;
  • Participate in defining and monitoring the implementation of HR policy;
  • Propose improvements to employee working conditions;
  • Ensure appropriateness and coherence between JOB description;
  • Ensure the Tdh functions Grid is applied on the mission and the recruitment process respected;
  • If necessary, participate in rewriting the Salary Grid (benchmark...) and social policies, Evaluate risks linked to changes in compensation;
  • Continually ensure coherence between Tdh HR policy and national laws.

 

Administrative management of personnel:

  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing;
  • Supervise the administrative management of personnel recruitment and hiring;
  • Supervise paper and digital filing, as well as ensuring the security of administrative documents;
  • Check updates of individual personnel files;
  • Draft employment contracts for employees, and ensure that they are adhered to;
  • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel;
  • Participate in the implementation of career planning and the management of staff mobility;
  • Centralise training requests from teams and set up a training plan;
  • Make a list of schools and training programs in the country;
  • Assist in ordering and determining disciplinary measures;
  • Supervise the collection of elements needed to establish wages and monitor their proper implementation;
  • Calculate taxes, complete returns and make statements and payments to the necessary organizations and social policies;
  • Assist in conflict management and resolution;
  • Support for the meetings and communication with personnel;
  • Track the cost of living for Maiduguri;
  • Consolidate and update the mission organization chart.

Team management

  • Define the needs of administrative & HR personnel, and recruit according to the resources allocated;
  • Train, support and evaluate his/her team at his/her assignment base;
  • Plan and direct the activities of his / her team;
  • Lead meetings for the his / her team;
  • Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...).

 

Administrative management of the mission

  • Supervise the GH management;
  • Support and follow up for premises contract management;
  • Support for internal audit and external audit;
  • Verify and validate all contracts drafted at the base.

 

Reporting/communication:

  • Support the mission monthly reporting for HQ and for external stakeholders;
  • Assist the HR & administrative coordinator with creating operational proposals and with drawing up HR reports.
Profil
  • Excellent oral and writing skills in English C2, French an asset (some worldwide tools have not been translated yet).
  • Bachelor’s degree in human resources, business administration or a related field;
  • At least three (3) years of progressively responsible HR experience;
  • Excellent communication and interpersonal skills;
  • Excellent record keeping and documentation skills;
  • Familiarity with donor rules and regulations;
  • Familiarity with local employment law;
  • Proficiency with Microsoft Office; and
  • Ability to work well and punctually under pressure
  • A commitment to excellence; attention to detail.

Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.

Contexte Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.
Années d'expériences professionnelles requises 2-5 ans
Années d'expériences en ONG requises 2-5 ans
Niveau d'études
   
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